As we become more dependent on technology to help accomplish our everyday tasks, we tend to forget how easily the information stored on our computers can be lost. Imagine what would happen if your computer was misplaced, damaged, or even stolen. Would you lose any important music, documents, photos, or other files?
While it may be possible to repair or recover your computer, the files could be lost forever. You can protect your files from accidental loss by creating a backup on an external hard drive or online backup service. Should anything happen to your computer, you can rest easy knowing your files are still safe and secure.
External Hard Drives
One of the easiest ways to back up your files is to copy them to an external hard drive. You’ll need to purchase an external drive to get started. Western Digital and Seagate produce some of the most popular external hard drives. There are also NAS (Network Attached Storage) boxes available which is essentially a box that is connected to your network that has hard drive(s) in it that can be accessed from anyone on your network and you can even access it remotely. Acusel can assist you in making the right decision for your needs.
Keep in mind that an external hard drive is subject to the same risks as your computer, including fire, theft, and accidental damage. Thus, it is important to keep your drive in a secure location (away from your computer) when not in use—we recommend a small fireproof safe for even greater protection.
Backing Up Files Manually
If you only want to back up certain files, you can copy them directly to an external hard drive. This is an easy way to protect your most important files and folders, like certain documents or an important project.
To back up a file or folder, connect the external hard drive to your computer, then simply click and drag the desired items to the external drive. A copy will now exist on both the computer and the external drive.
Backing Up Files Automatically
While it’s easy to copy files and folders to an external hard drive, it’s also easy to forget. You never know when you might need to access your files, so you’ll want to back them up regularly to make sure you always have a copy of the most recent version. To simplify the process, most computers can automatically back up certain files or even your entire hard drive.
Windows Backup (also known as File History in Windows 8) allows you to create automatic copies of certain files or folders. You can also use Windows Backup to save a system image, which creates a backup of your entire hard drive, including your files and any applications you have installed.
Using Mac OS X
When active, Apple’s Time Machine automatically creates a backup of your entire hard drive, including your files and applications. If something goes wrong, it’s easy to restore your computer to a previous date and pick up right where you left off.
If you choose to back up your entire hard drive, the initial backup could take several hours. Select a time when you do not need to access your computer—overnight usually works best. Additional backups should be scheduled on a regular basis, but these will usually take less time because the drive will only need to copy your most recent files.
Backing Up Your Files Online
Even if you back up your files regularly on an external hard drive, it’s still possible to lose your data. For added security, you can also back up your files in the cloud. When you store something in the cloud, it’s saved online to servers instead of a hard drive. The main advantage of cloud-based storage is that your files are much less vulnerable to risks like theft or accidental damage.
Backing Up Your Files Online Manually
If you want to back up a few files or folders online, you’ll need to sign up for an account with a cloud-based storage service. Most services will give you a small amount of free storage, which should be enough to store your most important files. You can also buy additional storage for a monthly fee.
Best of all, you’ll also be able to access your files from any device with an Internet connection and share files with your family, friends, and coworkers. Here are some of the most popular cloud-based storage services:
Dropbox is a simple way to back up your most important files online. Dropbox offers 2GB (gigabytes) of free storage and allows you to share files and even entire folders with anyone you choose.
Google Drive is a cloud storage service from Google, offering 15GB of free storage. From Drive, you can also access Google Docs, which allows you to create, share, and collaborate on documents, spreadsheets, presentations, and more. Visit our Google Drive and Docs tutorial to learn more.
OneDrive (previously called SkyDrive) is a cloud-based storage service from Microsoft, offering 15GB of free storage.
All of these services offer additional storage for a recurring fee.
Backing Up Your Files Online Automatically
While simple cloud-based services are great for backing up your most important files, it can be easy to forget to back up your files regularly. If you want to automatically back up a lot of files or even your entire computer, you’ll need to purchase storage from an online backup service.
The amount of storage provided by these services varies, and you will have to pay a monthly or annual fee for adequate space. While these options may seem expensive, they often cost the same as an external hard drive while offering the added security of storing your files in the cloud. Here are some of the most popular online backup services:
If you don’t want to think about backing up your files, Carbonite’s automatic backup service ensures that all of your files are always up-to-date. Carbonite has no limits on the amount of storage you can use, beginning with basic service for $59.99 per year.
If you want more control over when your files are backed up, Mozy offers both automatic and scheduled backups. It has a variety of monthly pricing plans to suit your storage needs, offering 2GB of free storage and additional space starting at 125GB for $9.99 per month.
Unlike Mozy and Carbonite, iCloud is specifically designed to back up Apple apps, including documents created with iWork applications (Pages, Numbers, and Keynote), as well as content downloaded from iTunes and the App Store. Any apps, music, movies, or TV shows you purchase are automatically backed up if your computer is lost, damaged, or stolen. You can also use iCloud to back up your content and settings for any iOS devices, such as iPhones and iPads.
One drawback to online backup services is that the initial backup can be very slow—it may take days, weeks, or even longer to upload all of your files. However, subsequent backups should take much less time.
Don’t hesitate to contact Acusel Computers for advice and assistance with data backup